Plan your trip
Booking & Terms
A small deposit reserves your place. Here is how dates, payments, and changes work.
Hold your place
We offer eight private trips each season. After we discuss your plans, a $500 non-refundable deposit holds your agreed dates or a place in the season while we choose dates together. It counts toward the total trip price.
We encourage you to choose initial dates when you book. If your plans change, contact us early so we can explore other available dates.
Payment schedule
| When | Payment |
|---|---|
| At booking | $500 non-refundable deposit, applied to your trip price. |
| 90 days before sailing | Bring your total payments to 50% of the trip price, including the $500 deposit. |
| 45 days before sailing | Pay the remaining balance. All payments become non-refundable. |
If you book within 90 days of sailing, the payment for that point in the schedule is due when you book. Within 45 days, full payment is due at booking.
We accept Zelle, Venmo, ACH, and credit card.
A 3% fee applies to credit card payments.
If you need to cancel
More than 45 days before sailing, payments are refundable except for the initial $500 deposit. At 45 days before sailing and closer to departure, all payments are non-refundable. This also applies if you do not make the final payment or do not join the trip.
Changing your dates
More than 45 days before sailing, you may move your booking to available dates without a rescheduling fee. Any change in trip length or itinerary will be reflected in the trip price.
Within 45 days of sailing, contact us as soon as possible. We will consider rescheduling requests individually, subject to our schedule and availability. Rescheduling is not guaranteed, and payments remain non-refundable.
Travel insurance
We strongly recommend travel insurance that covers your trip and related travel arrangements, including cancellation or interruption due to illness. Review the policy carefully for coverage and exclusions.
If you become ill before departure, please contact us before coming aboard. Our cancellation and rescheduling terms still apply.
If Sail Olympia cancels
If we cancel your trip before departure, including for weather or a mechanical issue, you may choose to reschedule subject to availability or receive a refund of payments made to Sail Olympia, including your deposit.
Our responsibility is limited to rescheduling or that refund. We are not responsible for airfare, accommodation, transportation, or other related costs, except as required by law.